VILLAGE OF STANFORD

100 W. Boundary

Stanford, IL 61774

Minutes of the regular meeting of the President Pro Tem and Board of Trustees of the Village of Stanford, held at the Stanford Village Hall at 7:00 P.M.

Absent: 1 - Trustee Ben Chase.

Also Present: Attorney Pat McGrath and Treasurer Carrie Jassman.

Chief Ed Moser was absent. No report given.

A copy of the Police report is on file at the Village Hall.

Trustee Nydra Owen, moved seconded by Trustee Robles, to approve the October 15, 2009 meeting as presented.

All in Favor.

4. INTERNAL AUDITOR’S REPORT:

Trustee Nydra Owen did not have a report at this time.

5.  PRESENTATION:

A. Kurt Hawk, Director of McLean County Emergency Management Agency (EMA), spoke to the Board of Trustees about the requirements all elected/appointed officials will need to take through the National Incident Management System (NIMS) for the municipality to receive FEMA funds after a natural disaster or emergency. The Village will first have to pass a Resolution to be NIMS certified.

**Treasurer Carrie Jassman arrived at 7:18pm**

**Trustee Natasha Owen left the meeting at 7:30pm**

David Glenn, with Glenn Brothers , was present to request the Village to sign a non-binding USDA "going green" farm agreement that would allow them to farm Village property through 2014.

Trustee Alwes moved, seconded by Trustee Robles, to enter into a non-binding farm agreement with Glenn Brothers, allowing them to farm Village property until 2014.

On roll call the vote was:

AYES: 5 - President Pro-Tem Geurts, Trustees Alwes, Chase, Nydra Owen & Robles.

NAYS: 0

ABSENT: 1 - Trustee Natasha Owen.

There being 5 affirmative votes, the motion carried.

6. TREASURER’S REPORT:

Trustee Nydra Owen moved, seconded by Trustee Chase, to approve the Treasurer’s Report as presented.

On roll call the vote was:

AYES: 5 - President Pro-Tem Geurts, Trustees Alwes, Chase, Nydra Owen and Robles.

NAYS: 0

ABSENT: 1 - Trustee Natasha Owen.

There being 5 affirmative votes, the motion carried.

Trustee Nydra Owen moved, seconded by President Pro-Tem Geurts, to approve the Financial Report as presented.

On roll call the vote was:

AYES: 5 - President Pro-Tem Geurts, Trustees Alwes, Chase, Nydra Owen & Robles.

NAYS: 0

ABSENT: 1 - Trustee Natasha Owen

There being 5 affirmative votes, the motion carried.

8.  MONTHLY DISBURSAL:

Trustee Chase moved, seconded by Trustee Alwes, to approve the Monthly Disbursal as presented and authorize the Treasurer to pay the bills.

On roll call the vote was:

AYES: 5 - President Pro-Tem Geurts, Trustees Alwes, Chase, Nydra Owen & Robles.

NAYS: 0

ABSENT: 1 - Trustee Natasha Owen.

There being 5 affirmative votes, the motion carried.

9. PUBLIC CONCERNS:

Cindy and Lyle Masters of 5 Circle Lane was present to voice concerns about drainage in their neighborhood. Cindy suggested instead of putting a drainage way between her and her neighbor at 4 Circle Lane is to make a drainage area closer to the source of the problem (between 2 and 3 Circle Lane). Building Inspector Mike Boitnott also stated that 2 Circle Lane was advised not to hook up the drainage at their residents the way it was installed when his porch was rebuilt.

10.  COMMITTEE REPORTS:

A.  Streets:

President Pro Tem Geurts reported for the Street Department.

1.  Pres. Pro-Tem Geurts reported to the board of a sign update program that is available through IDOT. The program will give each town up to $25,000 to replace regulatory signs. An inventory will need to be given to the Highway Department by the end of January 2010 and the signs will be ready by the fall of 2010.

2.  President Pro-Tem Geurts spoke of the backhoe servicing through CAT. The Village can get a servicing program for $1,700.00-$1,800.00.

President Pro-Tem Geurts moved, seconded by Trustee Alwes, to approve a  backhoe service agreement with Caterpillar, Inc not to exceed $1,800.00

On roll call the vote was:

AYES: 5 - President Pro-Tem Geurts, Trustees Alwes, Chase, Nydra Owen & Robles.

NAYS: 0

ABSENT: 1 - Trustee Natasha Owen.

There being 5 affirmative votes, the motion carried.

B. Drainage:

Trustee Chase reported for Drainage.

1. Possibly look into prices for tile for Main to Boundary.

2.  President Pro-Tem Geurts and Street Superintendent Boitnott have looked into the drainage issue infront of 102 S. Armstrong, possibly reshape alley to south of property.

3.  President Pro-Tem Geurts, Trustee Chase and Street Superintendent Boitnott will meet and re-evaluate the situation on Circle Lane and other possible solutions. 

4.  Trustee Chase, Street Supervisor Boitnott and Allin Township Road Commissioner Dubblede will meet over winter to create a possible ditch cleaning schedule.

C. Water:

Trustee Nydra Owen reported for water.

1.  Mike Boitnott reported to the Board that Hugh Evans, electrician, put new switch in that did not work for Well #4. Boitnott has called Layne Western, a company specializing in this type of repair, and they suggested Koener Electric who works on wells.

Trustee Nydra Owen moved, seconded by Trustee Robles, to approve to hire Lane Western/Koener Electric to look into problem with well #4 not to exceed $3,000.00 without verbal authorization from either President Pro- Tem Geurts or Trustee Nydra Owen.

On roll call the vote was:

AYES: 5 - President Pro-Tem Geurts, Trustee Alwes, Chase, Nydra Owen & Robles.

NAYS: 0

ABSENT: 1 - Trustee Natasha Owen.

There being 5 affirmative votes, the motion carried.

2.  Clerk Streenz stated she has received word from Global Payments stating they will not replace the current credit card terminal.

President Pro-Tem Geurts moved, seconded by Trustee Chase, to approve the purchase of a credit card terminal through Global payments with warranty not to exceed $700.00.

On roll call the vote was:

AYES: 5 - President Pro-Tem Geurts, Trustees Alwes, Chase, Nydra Owen & Robles.

NAYS: 0

ABSENT: 1 - Trustee Natasha Owen.

D. Health, Beautification & Welfare:

Trustee Robles state there was no report at this time.

E.  Community Development:

Trustee Alwes reported for the committee.

1.  Trustee Alwes spoke of different options and costs associated with the possible sewer system and storm drainage. She will be meeting with Marty Vangas with the Economic Council to help find more grants for these possibilities.

2.  President Pro-Tem Geurts moved, seconded by Trustee Chase, authorized EMA Director Kyle Batterton to purchase $120.00 for rain coats, $100.00 for radio batteries and $450.00 for EMA identifiers and for Batterton to be added to the account at Interstate Battery.

On roll call the vote was:

AYES: 5 - President Pro-Tem Geurts, Trustees Alwes, Chase, Nydra

Owen & Robles.

NAYS: 0

ABSENT: 1 - Trustee Natasha Owen.

There being 5 affirmative votes, the motion carried.

3.  EMA Assistant Director Mike Cook advised the Board that the Emergency Siren has been running off of the battery backup and not the power source. He has tried to contact both Storm Sirens, Inc and the sub-contractor who installed the siren for repair. Cook would like the Village to write a letter to both parties concerning the matter with 15 day response time line and a 30 day repair deadline. The Clerk will prepare and send the letter.

4.  It was the consensus of the Board to table the discussion of reimbursement for EMA volunteers until the December meeting until Treasurer Jassman can get information on Insurance/Workers Comp.

F. Police:

1. President Pro-Tem Geurts moved, seconded by Trustee Robles, to amend the lease agreement between the Police Department and First Christian Church to subcontract maintenance for snow removal.

On roll call the vote was:

AYES: 5 - President Pro-Tem Geurts, Trustees Alwes, Chase, Nydra

Owen & Robles.

NAYS: 0

ABSENT: 1 - Trustee Natasha Owen.

There being 5 affirmative votes, the motion carried.

2.  Trustee Chase moved, seconded by Trustee Alwes, to accept a proposal from Deterding Snow Removal for $20.00 fee for each snow event to clear sidewalk for the Police Department.

On roll call the vote was:

AYES: 5 - President Pro-Tem Geurts, Trustees Alwes, Chase, Nydra Owen & Robles.

NAYS: 0

ABSENT: 1 - Trustee Natasha Owen.

There being 5 affirmative votes, the motion carried.

3.  It was the consensus of the board to table the stray animal capture/storage facility until the December meeting.

G.  Legal:

1. 114 W. Main - No new information.

2. Trustee Chase moved, seconded by Trustee Alwes, to approve the Easement Agreement (Draft 1) between Jim Sharp and the Village and authorize President Pro-Tem Geurts and Clerk Streenz to sign.

On roll call the vote was:

AYES: 5 - President Pro-Tem Geurts, Trustees Alwes, Chase, Nydra

Owen & Robles.

NAYS: 0

ABSENT: 1 - Trustee Natasha Owen.

There being 5 affirmative votes, the motion carried.

3.  Attorney Pat McGrath advised that the Horath Ordinance Violation is scheduled to appear in court on November 30, 2009 at 2:30pm.  

4.  Trustee Chase moved, seconded by President Pro-Tem Geurts, to approve Ordinance 13-09:an ordinance amending the Village of Stanford municipal code to provide amendments relating to curfew.

On roll call the vote was:

AYES: 5 - President Pro-Tem Geurts, Trustees Alwes, Chase, Nydra

Owen & Robles.

NAYS: 0

ABSENT: 1 - Trustee Natasha Owen.

There being 5 affirmative votes, the motion carried.

5.  President Pro-Tem Geurts moved, seconded by Trustee Alwes, to set a Truth in Taxation hearing for December 17, 2009 at 7:15pm at the Village Hall, 100 W. Boundary, Stanford and authorize the McGrath Law Office to proceed with the tax levy and the publication of the notice of hearing in the Olympia Review.

On roll call the vote was:

AYES: 5 - President Pro-Tem Geurts, Trustees Alwes, Chase, Nydra

Owen & Robles.

NAYS: 0

ABSENT: 1 - Trustee Natasha Owen.

There being 5 affirmative votes, the motion carried.

11. NEW BUSINESS:

1.Trustee Nydra Owen moved, seconded by President Pro-Tem Geurts, to approve a $12.00 Ordinance or Law Coverage endorsement for the IMLRMA insurance for the Village Hall.

On roll call the vote was:

AYES: 5 - President Pro-Tem Geurts, Trustees Alwes, Chase, Nydra Owen & Robles.

NAYS: 0

ABSENT: 1 - Trustee Natasha Owen.

There being 5 affirmative vote, the motion carried. 

2.  Trustee Chase moved, seconded by Trustee Robles, to approve Ordinance 12-09: an ordinance amending the village of stanford municipal code to allow amendments relating to the payment for use of the village waterworks system.

On roll call the vote was:

AYES: 5 - President Pro-Tem Geurts, Trustees Alwes, Chase, Nydra Owen & Robles.

NAYS: 0

ABSENT: 1 - Trustee Natasha Owen.

There being 5 affirmative votes, the motion carried.

3.  Trustee Nydra Owen moved, seconded by President Pro-Tem Geurts, to authorize any elected/appointed official to attend the FOIA/Open Meetings Act Seminar with milage and lunch paid for.

On roll call the vote was:

AYES: 5 - President Pro-Tem Geurts, Trustees Alwes, Chase, Nydra Owen & Robles.

NAYS: 0

ABSENT: 1 - Trustee Natasha Owen.

There being 5 affirmative votes, the motion carried.

4.  Trustee Nydra Owen moved, seconded by President Pro-Tem Geurts, to approve the payment to the Allin Township Road District, for ½ of the bill to repair a tile located on Gottschalk’s farm ground south west of the Village.

On roll call the vote was:

AYES: 5 - President Pro-Tem Geurts, Trustees Alwes, Chase, Nydra Owen & Robles.

NAYS: 0

ABSENT: 1 - Trustee Natasha Owen.

There being 5 affirmative votes, the motion carried.

5.  Trustee Robles, moved seconded by Trustee Chase, to approve the Coin Operated Machine application for the Last Stop Inc DBA/Tweakers Bar & Grill.

On roll call the vote was:

AYES: 5 - President Pro-Tem Geurts, Trustees Alwes, Chase, Nydra Owen &  Robles.

NAYS: 0

ABSENT: 1- Trustee Natasha Owen.

There being 5 affirmative votes, the motion carried.

12. EXECUTIVE SESSION CALLED AT 10:14PM

President Pro-Tem Geurts moved, seconded by Trustee Nydra Owen to go into Executive Session for Personnel Matters with Attorney Pat McGrath and Clerk Streenz attending.

On roll call the vote was:

AYES: 5 - President Pro-Tem Geurts, Trustees Alwes, Chase, Nydra Owen & Robles.

NAYS: 0

ABSENT: 1 - Trustee Natasha Owen.

There being 5 affirmative votes, the motion carried.

13.  RETURN FROM EXECUTIVE SESSION AT 10:50PM:

Roll Call:

Present: 5 - President Pro-Tem Geurts, Trustees Johnalee Alwes, Ben Chase, Nydra Owen & Rowana Robles.

Absent: 1 - Trustee Natasha Owen

Also Present: Attorney Pat McGrath, Clerk Streenz

14.  NEW BUSINESS CONTINUED:

Trustee Nydra Owen advised the Clerk to make sure the agenda is posted on the website at least 48 hours in advance.

Trustee Nydra Owen requested if the Municipal Code could be put on the website. Probably not was the answer.

President Pro-Tem Geurts advised the Board of Trustees that any updates for the Municipal Code books need to be made and the signature page returned to the Clerk by the end of the month of December. 

15.  MOTION TO ADJOURN AT 10:56PM:

There being no further business to discuss, Trustee Chase moved, seconded by President Pro-Tem Geurts to adjourn the meeting.

All in favor.

Prepared by:

Kara M. Streenz

Village Clerk/Collector