VILLAGE OF STANFORD

100 W. Boundary

Stanford, IL 61774

Minutes of the regular meeting of the President Pro Tem and Board of Trustees of the Village of Stanford, held at the Stanford Village Hall at 7:00 P.M.

Absent: 1 - Trustee Natasha Owen.

Also Present: Attorney Mark McGrath, Law Clerk Pat McGrath and Treasurer Carrie Jassman.

2. POLICE REPORT

Chief Moser presented the Police Report for the month of September. It is on file at the Village Hall.

Chief Moser also presented quotes for work to be completed at the possible new Police Station. Bill Peek Jr has given a quote for construction work of $2,500.00 and McLean County Glass has given a quote of $1,452.15 for plexiglass and installation. Chief Moser will let McLean County Glass know that their quote will have to contain prevailing wage.

3. APPROVAL OF MINUTES:

Trustee Alwes moved, seconded by Trustee Chase, to approve the September 17, 2009 Minutes as presented.

All in Favor.

4. INTERNAL AUDITOR’S REPORT:

Trustee Nydra Owen reported.

Trustee Nydra Owen asked Attorney McGrath if it was okay for Mike Boitnott to bank his overtime as he has done in the past. Attorney McGrath stated that yes, he can bank the overtime to be paid in one sum. Treasurer Jassman stated that he would carry over no more than a quarter and gets paid at the end of each quarter which is okay with her.

5.  TREASURER’S REPORT: 

Trustee Nydra Owen moved, seconded by President Pro-Tem Geurts, to approve the Treasurer’s Report as presented.

On roll call the vote was:

AYES: 5 - President Pro-Tem Geurts, Trustees Alwes, Chase, Nydra Owen and Robles.

NAYS: 0

ABSENT:1 - Trustee Natasha Owen.

There being 5 affirmative votes, the motion carried.

Trustee Chase moved, seconded by Trustee Alwes, to approve the Financial Report as presented.

On roll call the vote was:

AYES: 5 - President Pro-Tem Geurts, Trustees Alwes, Chase, Nydra Owen and Robles.

NAYS: 0

ABSENT: 1 - Trustee Natasha Owen.

There being 5 affirmative votes, the motion carried.

7.  MONTHLY DISBURSAL:

Trustee Chase moved, seconded by Trustee Nydra Owen to pay the bills as amended: Stark out of Motor Fuel Tax and Stephens 3-D not Auto Glass.

On roll call the vote was:

AYES: 5- President Pro Tem Geurts, Trustees Alwes, Chase, Nydra Owen and Robles.

NAYS: 0

ABSENT: 1- Trustee Natasha Owen.

There being 5 affirmative votes, the motion carried.

8.  TREASURER’S ANNUAL REPORT:

President Pro-Tem Geurts moved, seconded by Trustee Nydra Owen, to approve the Treasurer’s Annual Report as presented and authorize the Treasurer and Clerk to sign and publish in the Olympia Review.

On roll call the vote was:

AYES: 5 - President Pro -Tem Geurts, Trustees Alwes, Chase, Nydra Owen & Robles.

NAYS: 0

ABSENT: 1 - Trustee Natasha Owen.

There being 5 affirmative votes, the motion carried.

9. PUBLIC CONCERNS:

A. Holly Applegate of 4 Circle Lane spoke of drainage issues in her area. Applegate stated that her front ditch and side yard will occasionally fill with water during heavy rains but will then dry up but lately both areas has been staying wet. There has been water in her yard for the last 2-3 months. Tony Kashner and Rick Behm, both neighbors were also present. Kashner stated that he has standing water to that may be because of a culvert needing repaired in his front yard. Behm stated he has recently replaced his culvert and has tied 2 of his 3 sump pumps and rain gutters underground to pump to the front ditch.

President Pro-Tem Geurts, Trustee Chase and Mike Boitnott will look into the situation further. President-Pro Tem Geurts stated they will fix the culvert in the front of Kashner’s residence.

B. President Pro-Tem Geurts spoke about Public concerns and how the this is the time for the Public to voice their concerns during the Board Meeting. He also stated that the public should not speak any other time unless called upon by a Board member. President Pro-Tem Geurts then spoke to the Board about the importance of picking up Board packets before the scheduled meeting and to have more curtosy towards others when speaking by not speaking over them.

10. COMMITTEE REPORTS:

A.  Streets:

President Pro Tem Geurts reported for the Street Department.

The sidewalk work has been completed on Grant Street and nothing else will probably be started this year because of the weather.

B. Drainage:

Trustee Chase reported for Drainage.

1. Trustee Chase stated water still stands in heavy rain in front of 107 E. Boundary.

2. Trustee Chase reported that water was standing in the ditch on the south side of 105 S. Division but has not received any complaints of it.

3. Trustee Chase reported that President Pro-Tem Geurts and Mike Boitnott will check on drainage issues in front of 102 S. Armstrong.

4. President Pro-Tem Geurts, Trustee Chase and Mike Boitnott will look into the situation on Circle Lane. Mike Boitnott cleaned out the end of the culvert at Kashner’s residence and he can fill the ditch back in to the culvert where water won’t be able to stand. President Pro-Tem stated that a possible solution to Applegate’s problem would be to clean the swale that is located on the north side of the property. The Village will need permission from the homeowner. President Pro-Tem also stated that someone would need to speak with the Jack Brand the farm land owner about possibly putting a catch basin in the ditch that would carry the water to the farm ground and through the field tile. 

C. Water:

Trustee Nydra Owen reported for water.

1. Trustee Nydra Owen reported that Mike Boitnott has been working with local electrician Hugh Evans on Well #4. She also advised when that well gets repaired the Village will need to start preventative maintenance on Well #3 which could cost anywhere from $15,000. - $20,000. 

2.  Clerk Streenz requested the board to consider adopting an ordinance that would change the deposit rate for prior non-payment customers that want to have water turned back on into their name.

Trustee Nydra Owen moved, seconded by Trustee Chase, to authorize Attorney McGrath to prepare an ordinance that would change a water deposit for prior non-payment customers to the amount of $150.00.

On roll call the vote was:

AYES: 5 - President Pro-Tem Geurts, Trustees Alwes, Chase, NydraOwen and Robles.

NAYS: 0

ABSENT: 1 - Trustee Natasha Owen.

There being 5 affirmative votes, the motion carried. 

3.  Clerk Streenz reported that she has spoke with LOCIS utility billing systems and the sewer charge can be changed in the system to where it can be collected before water.

Trustee Nydra Owen moved, seconded by Trustee Chase to authorize Clerk Streenz to move the sewer charge up to #2 in priority in the LOCIS billing system.

On roll call the vote was:

AYES: 5 - President Pro-Tem Geurts, Trustees Alwes, Chase, Nydra Owen and Robles.

NAYS: 0

ABSENT: 1 - Trustee Natasha Owen.

There being 5 affirmative votes, the motion carried.

4. Clerk Streenz reported that the credit card terminal is still down and she has spoken with another representative from Global Payment to try and correct the problem. After an hour on the phone the machine could not be fixed. Global has put a request in to get the Village another terminal. 

5.  Attorney McGrath advised the board that in another Village they have had a lot of success with a shut off notice fee. It has cut down on the number of shut offs that the Village Collector sends out every month.

Trustee Nydra Owen moved, seconded by Trustee Chase, to authorize Attorney McGrath to prepare an ordinance that would impose a $25.00 shut off notice fee to anyone that receives a shut off notice, effective January 1, 2010, and to collect the a maximum Non-Sufficient Funds.

On roll call the vote was:

AYES: 5 - President Pro-Tem Geurts, Trustees Alwes, Chase, Nydra Owen and Robles.

NAYS: 0

ABSENT: 1 - Trustee Natasha Owen.

There being 5 affirmative votes, the motion carried.

D. Health, Beautification & Welfare:

Trustee Robles reported for the committee.

It was the consensus of the Board to not purchase any new Christmas decorations this year.

E. Community Development:

Trustee Alwes reported for the committee.

1.  President Pro-Tem Geurts requested that all board members look over the Feasibility study that was presented by Farnsworth and submit any questions. President Pro-Tem Geurts and Trustee Alwes will take the questions to Steve Myers with Farnsworth. 

2.  Trustee Alwes reported that she still needs to speak with Director Batterton about purchasing rain gear and batteries for the handhelds.

3.  Trustee Alwes reported that she has not been able to contact Kurt Hawk with McLean County EMA about the ICS classes.

4. Trustee Alwes reported that several EMA volunteers would like some type of reimbursement for their time spent.

F. Police:

1. The Board discussed a lease agreement with the Christian Church to use a portion of the Church annex to be used as office space for the Police Department. The board discussed the lease and will amend the agreement in the following manner: remove #13, medical procedures on premise and add #2 the exterior common area will be maintained by the landlord.

2. President Pro-Tem Geurts moved, seconded by Trustee Robles, to approve to hire Bill Peek, Jr. for construction at the Police Department at the Christian Church, not to exceed $2,750.00. Peek is self-employed and has no employees so prevailing wage does not apply.

On roll call the vote was:

AYES: 5 - President Pro-Tem Geurts, Trustees Alwes, Chase, Nydra Owen and Robles.

NAYS: 0

ABSENT: 1 - Trustee Natasha Owen.

There being 5 affirmative votes, the motion carried.

3.  Trustee Alwes moved, seconded by Trustee Chase, to approve the purchase and installation of plexiglass for the Police Department, at the Christian Church, not to exceed $2,000.00 and to require the installation to meet prevailing wage requirements.

On roll call the vote was:

AYES: 5 - President Pro-Tem Geurts, Trustees Alwes, Chase, Nydra Owen and Robles.

NAYS: 0

ABSENT: 1 - Trustee Natasha Owen.

There being 5 affirmative votes, the motion carried.

G. Legal:

1.  Chief Moser advised that the owner’s of 114 W. Main has closed the doors for the season and possibly someone is renting the upstairs.

2.  President Pro-Tem Geurts reported that he has spoke with the owner of 110 E. Boundary and he would like to enter into an easement agreement with the Village over the use of 20' of Village property to his west.

Trustee Chase moved, seconded by Trustee Robles, to authorize  Attorney McGrath to prepare an easement agreement with the owner of 100 E. Boundary with the provisions the board discussed.

On roll call the vote was:

AYES: 5 - President Pro-Tem Geurts, Trustees Alwes, Chase, Nydra Owen and Robles.

NAYS: 0 ABSENT: Trustee Natasha Owen.

There being 5 affirmative votes, the motion carried.

3.  Attorney McGrath spoke of an ordinance violation against Artie Horath in that there are multiple unregistered animals at his residence that were not grandfathered in under the animal ordinance of 2008. Horath was issued an ordinance violation letter of compliance. He did not comply and was issued a ticket which he has not paid. A court date concerning the matter is set for November 30, 2009 and Attorney McGrath will be representing the Village.

11. NEW BUSINESS:

A. Trustee Nydra Owen stated the information that she received about the IMLRA replacement cost was wrong. She will obtain the correct information and report it at the November meeting.

B. It was the consensus of the board to remove the ADA requirements for the Village Hall from the agenda due to financial constraints and the possibility of receiving a grant to build a new building.

**TRUSTEE BEN CHASE LEFT THE MEETING 9:38PM**

C.President Pro-Tem Geurts moved, seconded by Trustee Alwes to adopt the State of Illinois curfew regulations with parental responsibilities and authorize Attorney McGrath to prepare the ordinance as discussed.

On roll call the vote was:

AYES: 4 - President Pro-Tem Geurts, Trustees Alwes, Nydra Owen & Robles.

NAYS: 0

ABSENT: 2 - Trustees Chase and Natasha Owen.

There being 4 affirmative votes, the motion carried.

D. President Pro-Tem Geurts moved, seconded by Trustee Robles, to approve Ordinance 10-09:an ordinance amending the Village of Stanford Municipal Code to provide amendments relating to non-highway vehicles and allowing the non-highway vehicles on truck routes.

On roll call the vote was:

AYES: 4 - President Pro-Tem Geurts, Trustees Alwes, Nydra Owen & Robles.

NAYS: 0

ABSENT: 2 - Trustees Chase and Natasha Owen.

There being 4 affirmative votes, the motion carried.

E. President Pro-Tem Geurts moved, seconded by Trustee Robles, to approve a fee for non-highway vehicles of $50/annually ($25.00 will be for registration and $25.00 will be for inspection costs) and a 7 day temporary tag registration fee of $25 per vehicle per event.

On roll call the vote was:

AYES: 4 - President Pro-Tem Geurts, Trustees Alwes, Nydra Owen & Robles.

NAYS: 0

ABSENT: 2- Trustees Chase and Natasha Owen.

There being 4 affirmative votes, the motion carried.

F.  President Pro-Tem Geurts moved, seconded by Trustee Alwes, to approve the purchase of mozypro external back up system for both computers at the Village Hall.

On roll call the vote was:

AYES: 4 - President Pro-Tem Geurts, Trustees Alwes, Nydra Owen & Robles.

NAYS: 0

ABSENT: 2 - Trustees Chase and Natasha Owen.

There being 4 affirmative votes, the motion carried.

G.  Trustee Nydra Owen moved, seconded by Trustee Alwes, to approve the Clerk and Treasurer’s attendance at the November 20^th LOCIS seminar and the Clerk’s attendance at the November 3rd’s Identity theft/epay seminar both in Springfield.

On roll call the vote was:

AYES: 4 - President Pro-Tem Geurts, Trustees Alwes, Nydra Owen & Robles.

NAYS: 0

ABSENT: 2 - Trustees Chase and Natasha Owen.

There being 4 affirmative votes, the motion carried.

H.  President Pro-Tem Geurts moved, seconded by Trustee Robles, to approve to pay the Allin Township Park District 1/3 of the cost for the Halloween party, not to exceed $100.00 and with payment based upon receipts submitted to the Village.

On roll call the vote was:

AYES: 4 - President Pro-Tem Geurts, Trustees Alwes, Nydra Owen & Robles.

NAYS: 0

ABSENT: 2 - Trustees Chase and Natasha Owen.

There being 4 affirmative votes, the motion carried.

I.  Trustee Nydra Owen moved, seconded by Trustee Alwes, to renew the IMLRMA Insurance by accepting the proposal and paying by option #3.

On roll call the vote was:

AYES: 4 - President Pro-Tem Geurts, Trustees Alwes, Nydra Owen & Robles.

NAYS: 0

ABSENT: 2 - Trustees Chase and Natasha Owen.

There being 4 affirmative votes, the motion carried. 

J.  It was the consensus of the board to further discuss the possible amendment of the coin-operated machine ordinance at the November meeting.

K.  The coin-operated machine application for The Last Stop, INC. will be discussed at the November meeting.  

12. MOTION TO ADJOURN @ 10:34pm

There being no further business to discuss, Trustee Nydra Owen moved, seconded by Trustee Robles to adjourn the meeting.

Prepared by:

Kara M. Streenz

Village Clerk/Collector