VILLAGE OF STANFORD

100 W. Boundary

Stanford, IL 61774

Minutes of the regular meeting of the President Pro Tem and Board of Trustees of the Village of Stanford, held at the Stanford Village Hall at 7:00 P.M.

Absent: 2 - Trustees Natasha Owen and Nydra Owen.

Also Present: Attorney Mark McGrath, Law Clerk Pat McGrath and Treasurer Carrie Jassman.

2. POLICE REPORT

Chief Moser presented the Police Report for the month of August. It is on file at the Village Hall.

Trustee Chase moved, seconded by Trustee Alwes, to approve the following Minutes as presented: August 20, 2009, September 6, 2009 and September 8, 2009.

All in Favor.

4. INTERNAL AUDITOR’S REPORT:

Trustee Nydra Owen was absent.

President Pro-Tem Geurts read a resignation letter from Brian Neal, EMA Director. In the letter Brian Neal recommended the appointment of Kyle Batterton as EMA Director.

President Pro-Tem Geurts moved, seconded by Trustee Chase, to accept the resignation of Brian Neal as EMA Director and approve the recommendation of appointment of Kyle Batterton as EMA Director effective midnight, September 17, 2009.

On roll call the vote was:

AYES: 4 - President Pro Tem Geurts, Trustees Alwes, Chase and Robles.

NAYS: 0

ABSENT: 2 - Trustees Natasha Owen and Nydra Owen.

There being 4 affirmative votes, the motion carried.

6. PRESENTATION:

Steve Myers with the Farnsworth Group presented the completed Facilities Plan for review. Myers asked the board to review the plan and set up a work session where he could be present to answer any questions the board may have. Myers also answered some questions from the public about the sewer system.

Trustee Chase moved, seconded by Trustee Alwes, to approve the Treasurer’s Report as presented.

On roll call the vote was:

AYES: 4 - President Pro-Tem Geurts, Trustees Alwes, Chase and Robles.

NAYS: 0

ABSENT:2 - Trustees Natasha Owen and Nydra Owen.

There being 4 affirmative votes, the motion carried.

Trustee Alwes moved, seconded by President Pro Tem Geurts, to approve the Financial Report as presented.

On roll call the vote was:

AYES: 4 - President Pro-Tem Geurts, Trustees Alwes, Chase and Robles.

NAYS: 0

ABSENT: 2 - Trustees Natasha Owen and Nydra Owen.

There being 4 affirmative votes, the motion carried.

9.  MONTHLY DISBURSAL:

President Pro Tem Geurts moved, seconded by Trustee Chase, to approve bills to be paid as amended by adding the Farnsworth bill of $1,214.41 to the list.

On roll call the vote was:

AYES: 4 - President Pro Tem Geurts, Trustees Alwes, Chase and Robles.

NAYS: 0

ABSENT: 2 - Trustees Natasha Owen and Nydra Owen.

There being 4 affirmative votes, the motion carried.

10. PUBLIC CONCERNS:

A. Brenda Lazoen asked a question about the state wide water utility billing system the Village uses called LOCIS, and why hasn’t all of the sewer charges that were charged to residents during month been collected.

The Clerk explained that 1.) not every resident has paid their bill, therefor the charges could not be collected and 2.) if only a partial payment is made, under this system it will only post money paid towards the water usage until the account is paid in full.

B.  Brenda Lazoen questioned the Board, on behalf of the Library Board, about their intent on repairing the current Police Station and if they were going to stay there. This matter will be discussed later in the meeting.

C.  Brenda Lazoen questioned the Board on the stipulations, if any, for the golf cart ordinance and voiced complaints about persons riding other all terrain vehicles within the Village.

D.  Kevin Wonders also made complaints of people riding dirt bikes and golf carts on the roadway.

E.  David Phelps questioned the Board to see if any more attempts will be made towards drainage issues in his area. President Pro Tem Geurts stated that the jetter truck did come through and cleaned out tiles in the area, but until funds are available there is nothing more that can be done. When Phelps questioned President Pro Tem Geurts’ response, Trustee Chase asked Phelps if he was willing to sign the easement agreement previously offered by the Village. His response was "No", therefore Trustee Chase stated that if the easement agreement is not signed the other option to fix the drainage issue can not be done.

F.  Trustee Robles complained about a couch that has been sitting infront of a residence on S. Grant for some time and that it needs to be picked up.

G.  Brenda Lazoen complained about garbage that sits outside of a residence at Grant/Boundary all the time.

11.  COMMITTEE REPORTS:

Streets:

President Pro Tem Geurts reported for the Street Department.

Brian Coulter of 210 S. Division requested a letter to be prepared by the Village that would stated the Village approves the hook up of his sand filter to the tile on School Street and the that the Village will maintain the tile. This letter is to be sent to Williamson Farm Drainage and McLean County Health Department before any work can be started. The letter will be attached to the minutes.

Trustee Alwes moved, seconded by Trustee Robles, to approve the hook up of Coulter’s sand filter to Village tile on School Street and the Village will maintain such tile and authorize the Clerk to prepare a letter and send both Williamson Farm Drainage and McLean County Health Department stating such approval.

On roll call the vote was:

AYES: 4 - President Pro Tem Geurts, Trustees Alwes, Chase & Robles.

NAYS: 0

ABSENT: Trustees Natasha Owen and Nydra Owen.

There being 4 affirmative votes, the motion carried.

Darrel Shields, of the First Christian Church, made an offer to the Board to use the church’s Sunday School wing as a temporary site for the Police Department. The agreement would be for a one year lease, the Village will agree to pay 20% of the church’s utilities and $100/ month for rent.

Trustee Alwes moved, seconded by President Pro Tem Geurts, to the proposal as amended by only paying $75/month and authorized Chief Moser to get an estimate for materials needed for that area.

On roll call the vote was:

AYES: 4 - President Pro Tem Geurts, Trustees Alwes, Chase & Robles.

NAYS: 0

ABSENT: 2 - Trustees Natasha Owen and Nydra Owen.

There being 4 affirmative votes, the motion carried.

Treasurer Carrie Jassman requested that since she is the Treasurer for both entities involved in the agreement that all checks be signed by Trustee Nydra Owen that pertains to the agreement. 

The Laborers’ are still working on the sidewalks on Grant Street.

Drainage:

1. The area in front of 102 S. Armstrong, President Pro Tem Geurts will look into this further. 

2. A ten foot section of pipe has been received for the bus stop area on W. Boundary.  

Water: 

The credit card terminal is not working right now. The Clerk has checked with the manufacturer and is waiting on a call back. The Clerk will update the Board at the October meeting. 

D. Health, Beautification & Welfare:

Trustee Robles reported for the committee.

President Pro Tem Geurts proclaimed Trick or Treating hours as follows:

Saturday, October 31, 2009 from 5:00 - 8:00pm.

Community Development:

Trustee Johnalee Alwes reported for the committee. 

Two applications has been received for the Emergency Management Agency (EMA) and Trustee Alwes will give information to Chief Moser for background checks and then to Curt Hawk, County EMA Director. 

Trustee Alwes has checked on prices for rain gear. She will give the information to Director Batterton to have him look into the matter further. 

Trustee Alwes held an EMA meeting on September 10, 2009 and did an inventory of property. 

Trustee Alwes has learned that any employee or appointed official for the Village has to take ICS 100 & 200 classes for FEMA in case there is a natural distaster. 

The Disaster plan book is being updated and will be presented at the October meeting. 

Trustee Alwes would like to post and publish that EMA will be testing the emergency siren on the first Tuesday of every month at 10:00am, weather permitting. 

Trustee Alwes checked with Heartland printing about identifiers for the EMA volunteer’s vehicles. This matter will be discussed at the October meeting. 

Trustee Alwes made a request from EMA volunteers to be reimbursed for fuel when they have been called out. 

Trustee Alwes has met with the Village of Minier Superintendent of Streets about there recently constructed maintenance garage. Trustee Alwes will meet with the Village of Hopedale in the near future. 

President Pro Tem Geurts declined to sign the Census Proclamation.

F. Police: 

Trustee Natasha Owen absent. No report at this time.

G. Legal:

1. Building Inspector Boitnott and Chief Moser inspected the upstairs of 114 W. Main. Improvements have been made and the Inspector Boitnott stated the building met requirements.

2.  President Pro Tem Geurts spoke of the request of Jim Sharp to purchase the east 20' of Village property located next to his house to make a drive way access for his garage. President Pro Tem Geurts contacted AJ Dowiatt about surveying the Village property located on W. Boundary. The Village would have to put the property up for bid and publish in the newspaper. This could be an $1,200 extra expense for the purchaser. Another option would be for the Village to grant a variance for the property. President Pro Tem Geurts will speak with Jim Sharp about the options. 

3.  Chief Moser advised the board that 309 N. Division was in compliance for now but would recommend that it be left on the agenda for further discussion. 

4.  Attorney McGrath advised the Board to do the following in response to some issues that were raised at this meeting:

a.) Have Mike Boitnott attend any meetings with Farnsworth about the sewer project.

b.) Law Clerk Pat McGrath has checked into an email sent by Christina Rogers with Congresswoman Debbie Halvorson’s office about bond opportunities and the percentage looks too high for the Village.

c.) Give Jim Cummings phone number to Trustee Alwes to contact about writing grant applications.

d.) Have Clerk Streenz check with LOCIS about issues.

12. NEW BUSINESS:

Trustee Chase moved, seconded by Trustee Robles, to approve the renewal of a liquor license for Tweakers Bar and grill pending clearance of the check.

On roll call the vote was:

AYES: 4 - President Pro Tem Geurts, Trustees Alwes, Chase & Robles.

NAYS: 0

ABSENT: 2 - Trustees Natasha Owen and Nydra Owen.

There being 4 affirmative votes, the motion carried. 

It was the consensus of the Board not to renew membership with McLean County Chamber of Commerce. 

Trustee Chase moved, seconded by Trustee Alwes, to approve Resolution 07-09:Corporate Banking Resolution as amended by adding the title of Internal Auditor after Trustee Nydra Owen’s name.

On roll call the vote was:

AYES: 4 - President Pro Tem Geurts, Trustees Alwes, Chase & Robles.

NAYS: 0

ABSENT: 2 - Trustees Natasha Owen and Nydra Owen.

There being 4 affirmative votes, the motion carried.

President Pro Tem Geurts moved, seconded by Trustee Robles, to approve the Annual Audit as presented.

On roll call the vote was:

AYES: 4 - President Pro Tem Geurts, Trustees Alwes, Chase & Robles.

NAYS: 0

ABSENT: 2 - Trustees Natasha Owen and Nydra Owen.

There being 4 affirmative votes, the motion carried.  

It was the consensus of the Board to table the IMLRA insurance cost until the October meeting. 

The Board discussed the ADA requirements for the Village Hall. The Board is addressing the situation by looking into new buildings. 

President Pro Tem Geurts moved, seconded by Trustee Chase, to approve Ordinance 09-09: an ordinance of the village of stanford municipal code to provide amendments relating to coin-operated machines.

On roll call the vote was:

AYES: 4 - President Pro Tem Geurts, Trustees Alwes, Chase & Robles.

NAYS: 0

ABSENT: 2 - Trustees Natasha Owen and Nydra Owen.

There being 4 affirmative votes, the motion carried. 

President Pro Tem Geurts moved, seconded by Trustee Alwes, to approve an annual fee for coin-operated machine license at $50.00.

On roll call the vote was:

AYES: 4 - President Pro Tem Geurts, Trustees Alwes, Chase & Robles.

NAYS: 0

ABSENT: 2 - Trustees Natasha Owen and Nydra Owen.

There being 4 affirmative votes, the motion carried. 

It was the consensus of the Board to table the discussion of curfew regulations until the October meeting. 

President Pro Tem Geurts moved, seconded by Trustee Chase, to authorize Attorney McGrath to prepare an ordinance relating to non-highway vehciles.

On roll call the vote was:

AYES: 4 - President Pro Tem Geurts, Trustees Alwes, Chase & Robles.

NAYS: 0

ABSENT: 2 - Trustees Natasha Owen and Nydra Owen.

There being 4 affirmative votes, the motion carried.   

 President Pro Tem Geurts moved, seconded by Trustee Alwes, to approve Virginia Cottrell to purchase a new radio read meter for her residence under the Village’s account with the conditions that the meter is pre-paid by Virginia Cottrell and installed by a licensed plumber.

On roll call the vote was:

AYES: 4 - President Pro Tem Geurts, Trustees Alwes, Chase & Robles.

NAYS: 0

ABSENT: 2 - Trustees Natasha Owen and Nydra Owen.

There being 4 affirmative votes, the motion carried. 

It was the consensus of the Board to table the discussion of an external backup for the Village Hall’s computer until the October meeting after the Clerk has spoke with the Village of Mackinaw about their backup system.

13.  MOTION TO ADJOURN @ 10:48pm

There being no further business to discuss, President Pro Tem Geurts moved,  seconded by Trustee Chase to adjourn the meeting.

Prepared by:

Kara M. Streenz

Village Clerk/Collector