Minutes of the regular meeting of the President Pro Tem and Board of Trustees of the Village of Stanford, held at the Stanford
Village Hall at 7:00 P.M.
1. ROLL CALL: Present: 5 - President Pro-Tem Eric Geurts, Trustees Ben Chase, Natasha Owen, Nydra Owen
and Rowana Robles.
Also Present: Attorney Mark McGrath, Law Clerk Pat McGrath and Treasurer Carrie Jassman.
2. POLICE REPORT
Chief Moser presented the Police Report for the month of July. It is on file at the Village Hall.
3. APPROVAL OF MINUTES:
Trustee Nydra Owen moved, seconded by President Pro -Tem Geurts, to approve the July Minutes as presented.
All in Favor.
4. INTERNAL AUDITOR’S REPORT:
Trustee Nydra Owen advised the reports were good.
5. TREASURER’S REPORT:
Trustee Nydra Owen moved, seconded by Trustee Natasha Owen, to approve the Treasurer’s Report as presented.
On roll call the vote was:
AYES: 5 - President Pro-Tem Geurts, Trustees Chase, Natasha Owen, Nydra Owen & Robles.
NAYS: 0
ABSENT:0
There being 5 affirmative votes, the motion carried.
6. FINANCIAL REPORT:
Trustee Chase moved, seconded by Trustee Nydra Owen, to approve the Financial Report as presented.
On roll call the vote was:
AYES: 5 - President Pro-Tem Geurts, Trustees Chase, Natasha Owen, Nydra Owen & Robles.
NAYS: 0
ABSENT: 0
There being 5 affirmative votes, the motion carried.
7. MONTHLY DISBURSAL:
Treasurer Jassman request to amend the Monthly Disbursal by changing the following: McLean County Asphalt
bill to come out of MFT funds and to have Trustee Nydra Owen call Farnsworth about the bill for Well #4 and try to reach a
compromise.
Trustee Nydra Owen moved, seconded by Trustee Chase to approve the monthly disbursal as amended.
On roll call the vote was:
AYES: 5 - President Pro-Tem Geurts, Trustees Chase, Natasha Owen, Nydra Owen & Robles.
NAYS: 0
ABSENT: 0
There being 5 affirmative votes, the motion carried.
Treasurer Jassman stated she has received a refund from Ameren IP for Olympia Estates in the amount of $4,833.00. This
money will be put towards the mortgage.
8. APPOINTMENTS:
President Pro- Tem Geurts recommends the appointment of Johnalee Alwes to the Board of Trustees.
Trustee Nydra Owen moved, seconded by Trustee Natasha Owen to approve the recommendation of Johnalee Alwes to the Board
of Trustees.
On roll call the vote was:
AYES: 5- President Pro-Tem Geurts, Trustees, Chase, Natasha Owen, Nydra Owen & Robles.
NAYS: 0
ABSENT: 0
There being 5 affirmative votes, the motion carried.
** Clerk Streenz swore in Johnalee Alwes to the position of Trustee**
President Pro-Tem Geurts appointed Trustee Alwes to the Chair of the Community Development Committee.
9. PRESENTATION:
A. John Grimes, CPA presented the annual audit for the year ending April 2009 to the Board of Trustees. Grimes
stated he had no concerns with the audit.
It was the consensus of the Board to table this matter to the September meeting for review.
B. Steve Myers with the Farnsworth Group updated the board on the Feasibility Study & how they are waiting on
information from the state about Witham’s Creek for the report. They should have the information for the September meeting.
Myers also stated that officially they have not heard anything about the design grant application for the sewer project.
Unofficially, the EPA has called Farnsworth with inquiries.
10. PUBLIC CONCERNS:
A. Jim Sharp of 110 E. Boundary, spoke of needing an entrance to his garage from the west side. Sharp stated
that when he built the garage the Board stated he could have access to the back door. The Clerk was unable to find any Zoning
or Board minutes to support this matter. Sharp stated he did not purchase the 20' of the Village property located at 108 E.
Boundary.
Sharp requested a Zoning Board application to apply for a variance to use the side door of the garage by putting a driveway
on the west side which is Village property.
B. Linda Driggers of 216 S. Grant, made a request of the Board to consider adopting an ordinance that would permit
persons within the Village to operate a golf cart on the roadways. Driggers stated they would be willing to comply with any
stipulations including permit fees that would come with adopting such ordinance.
C. Dave Phelps of 116 E. Main, asked about a possible solution to the drainage issues in his area. President Pro-
Tem Geurts stated the jetter truck will be coming on the 26th of August. Phelps also spoke about stray cats in
the area.
D. Minnie Atkins of 111 E. Main stated there was tree roots laying on the ground where the tree was taken out by
the drainage way and was wondering if this will cause more problems. President Pro-Tem Geurts will speak with Michael Boitnott
about the tree roots.
E. Trustee Rowana Robles asked what was the contact protocol for citizens when there are dogs running at large after
the police is off duty. Robles was told there is not a contract with Animal Control for pick up. If the dog was vicious a
citizen could call the McLean County Sheriff’s Department for assistance.
F. Trustee Natasha Owen of 102 S. Armstrong spoke about drainage issues infront of her residence on Armstrong.
11. COMMITTEE REPORTS:
Streets:
Trustee Geurts reported for the Street Department.
The Laborers’ are continuing the repairs on S. Grant Street.
Trustee Nydra Owen moved, seconded by Trustee Chase, to approve the repairs for the 1992 Chevy pickup not to exceed
$800. 00 for parts and authorize a local mechanic to install the parts with the authority of President Pro-Tem Geurts and
Street Supervisor Boitnott.
On roll call the vote was:
AYES: 6 - President Pro-Tem Geurts, Trustees Alwes, Chase, Natasha Owen, Nydra Owen & Robles.
NAYS: 0
ABSENT: 0
There being 6 affirmative votes, the motion carried.
Drainage:
Trustee Chase reported for Drainage.
Trustee Chase would like to add the following areas to the September agenda for review: 102 S. Armstrong, Division, Lewis
and culvert issue on E. Boundary.
C. Water:
Trustee Nydra Owen reported that Springfield Electric has parts for the switch in well #4 and the EPA is still looking
into the approval of the media that was chosen to use at the water treatment plant.
D. Health, Beautification & Welfare:
Trustee Robles reported for the committee.
Trustee Nydra Owen requested that the Board look into insurance for the replacement cost and not the property evaluation.
She will look into IMLRA more and return the information at the September meeting.
E. Community Development:
Trustee Natasha Owen reported for the committee.
The matter to purchase batteries and rain gear was tabled until the September meeting so an estimated cost on the purchase
could be obtained.
Trustee Nydra Owen spoke of the Good Old Days and how after speaking with IMLRA, they stated that the they would not cover
the Good Old Days Festival because it is held on Park District property and the Village should not have the Park District
on our policy because we do not sponsor the event nor is it held on our property. It was stated that the Good Old Days is
looking into continuing coverage insurance.
Trustee Natasha Owen stated that she would like the the President Pro-Tem to sign a proclamation for the Census to encourage
more people to do the census when it comes out. President Pro-Tem Geurts would like more information and would like for the
Representative to come out to the September meeting.
F. Police:
Chief Moser spoke of his building needing reconstruction and if it is not feasible hat he has looked at the Christian Church
and it will need a little work but is a good place. The church is open to discussion but will not pay for any reconstruction
work. The Church board would like to meet with the Village Board.
President Pro-Tem Geurts set a Special meeting for Sunday, September 6, 2009 at 5:00pm at the Stanford First Christian
Church the agenda will be as follows: the discussion and possible action of the Police Department using/renting space in the
office area of the Christian Church.
** 9:02 pm Treasurer Jassman left the meeting**
G. Legal :
1. Chief Moser stated that the owner of 114 W. Main is letting an inspection of the upstairs take place possibly tomorrow.
This is after a refusal of inspection by the owner after the first request.
2. Chief Moser advised that the resident of 309 N. Division is in compliance of the nuisance letter that was sent
because of unregistered vehicles and junk/debris in yard.
3. Attorney McGrath spoke of the rules of Executive Session Minutes and Open Meetings Act for the new members of
the Board.
12. NEW BUSINESS:
It was the consensus of the Board to keep the ADA requirements on the agenda will they look into state grants/funding.
On the matter of an agreement with Allin Township Road District to fix tile on Stringtown Rd was already completed by AllinTownship.
Road Commissioner Dubbledee has not brought up any bill.
It was the consensus of the Board to table the Corporate Banking Resolution to the September Agenda.
It was the Consensus of the Board to table the Golf Cart Permitted on roadway ordinance until the September meeting so
more information from other Villages can be obtained.
Trustee Nydra Owen moved, seconded by Trustee Natasha Owen, to accept the Peddler Permit Application for Frosty Treats.
On roll call the vote was:
AYES: 6 - President Pro- Tem Geurts, Trustees Alwes, Chase, Natasha Owen,
Nydra Owen & Robles.
NAYS: 0
ABSENT: 0
There being 6 affirmative votes, the motion carried.
Trustee Chase moved, seconded by Trustee Natasha Owen, to authorize Attorney McGrath to prepare an ordinance for coin operated
machines within the Village.
On roll call the vote was:
AYES: 6 - President Pro-Tem Geurts, Trustees Alwes, Chase, Natasha Owen,
Nydra Owen & Robles.
NAYS: 0
ABSENT: 0
There being 6 affirmative votes, the motion carried.
It was the consensus of the Board to table the discussion of curfew until the September meeting.
Attorney Mark McGrath introduced his son, Pat to the Board. Pat has recently graduated from law school and will be working
with Mark.
13. MOTION TO ADJOURN @ 9:55pm
There being no further business to discuss, Trustee Natasha Owen moved, seconded by Trustee Chase to adjourn the meeting.
Prepared by:
Kara M. Streenz
Village Clerk/Collector
