Minutes of the regular meeting of the President Pro Tem and Board of Trustees of the Village of Stanford, held at the Stanford
Village Hall at 7:00 P.M.
** There was not a quorum to call the meeting to order at 7:00pm, waiting for Trustee Chase**
** The meeting was called to order at 7:38pm**
1. ROLL CALL: Present: 4 - Trustees Ben Chase, Eric Geurts, Natasha Owen, & Nydra Owen.
Absent: 1 - Trustee Rowana Robles.
Also Present: Attorney Mark McGrath and Treasurer Carrie Jassman.
2. POLICE REPORT
Chief Moser presented the Police Report for the month of June. It is on file at the Village Hall.
3. APPROVAL OF MINUTES:
Trustee Nydra Owen moved, seconded by Trustee Natasha Owen, to approve the Minutes from the June 18, 2009
and July 9, 2009 Special Meeting Minutes as presented.
All in Favor.
4. INTERNAL AUDITOR’S REPORT:
Trustee Nydra Owen advised the reports were good.
5. TREASURER’S REPORT:
Trustee Nydra Owen moved, seconded by Trustee Natasha Owen, to approve the Treasurer’s Report as presented.
On roll call the vote was:
AYES: 4 - Trustees Chase, Geurts, Natasha Owen & Nydra Owen.
NAYS: 0
ABSENT:1 - Trustee Robles
There being 4 affirmative votes, the motion carried.
6. FINANCIAL REPORT:
Treasurer Jassman request to amend the Financial Report by adding the following: car phone $31.58, sidewalk
to come out of Motor Fuel Tax and Motor Fuel Tax advertising $164.25.
Trustee Geurts moved, seconded by Trustee Chase, to approve the Financial Report as amended.
On roll call the vote was:
AYES: 4 - Trustees Chase, Geurts, Natasha Owen & Nydra Owen.
NAYS: 0
ABSENT: 1 - Trustee Robles
There being 4 affirmative votes, the motion carried.
7. MONTHLY DISBURSAL:
Treasurer Jassman request to amend the Monthly Disbursal by changing the following: Verizon for cell phone,
binder for road work out of Motor Fuel Tax and Farnsworth bill from April for well #4 was itemized for $1,136.95.
Trustee Natasha Owen moved, seconded by Trustee Nydra Owen to approve the monthly disbursal as amended.
On roll call the vote was:
AYES: 4 - Trustees Chase, Geurts, Natasha Owen & Nydra Owen.
NAYS: 0
ABSENT: 1 - Trustee Robles
There being 4 affirmative votes, the motion carried.
8. APPOINTMENTS:
President Pro- Tem Geurts recommends Brian Neal for appointment as Director of the Emergency Management Agency
(EMA).
Trustee Chase moved, seconded by President Pro-Tem Geurts, to approve the recommendation to appoint Brian Neal as Director
of the Emergency Management Agency.
On roll call the vote was:
AYES: 2 - Trustees Chase & Geurts.
NAYS: 2 - Trustees Natasha Owen & Nydra Owen.
ABSENT: 1 - Trustee Robles.
There being a tie vote the motion fails and Director Neal will stay in office.
9. PRESENTATION:
Trustee Natasha Owen moved, seconded by Trustee Nydra Owen, to approve an extension agreement for Olympia
Estates with B&G Realty and Henderson Wier and authorize President Pro-Tem Geurts to sign agreement.
On roll call the vote was:
AYES: 4 - Trustees Chase, Geurts, Natasha Owen & Nydra Owen.
NAYS: 0
ABSENT:1- Trustee Robles.
There being 4 affirmative votes, the motion carried.
10. PUBLIC CONCERNS:
A. Steve Myers with the Farnsworth Group spoke of the Facilities Plan and how it may be complete by August.
Myers also stated that after looking through the Capital Budget, he has found two separate grants marked for the Village.
One is in the amount of $25,000.00 and one is in the amount of $30,000.00 to be used for infrastructure improvements. Myers
stated we will not receive the funds until after a letter is sent by DCEO advising the Village of such funds. The Village
has not received a letter at this time.
B. Linda Anderson of 101 S. Division, raised questions about recent burglaries to vehicles and the times the Police
patrol the Village.
C. Debbie Hall of 110 E. Main asked about a solution to the drainage problems and President Pro-Tem Geurts stated
the board would discuss the situation later in meeting and that some people involved in did not want to sign an Easement Agreement
with the Village and other options will have to be looked at.
11. COMMITTEE REPORTS:
A. Streets:
Trustee Geurts reported for the Street Department.
The Laborers’ have starting repairing the sidewalks on S. Grant Street.
President Pro-Tem Geurts moved, seconded by Trustee Nydra Owen, to accept the lowest proposed bid for MFT roadwork to Steffens
3-D Construction.
On roll call the vote was:
AYES: 4 - Trustees Chase, Geurts, Natasha Owen & Nydra Owen.
NAYS: 0
ABSENT: 1 - Trustee Robles.
There being 4 affirmative votes, the motion carried.
Trustee Nydra Owen moved, seconded by Trustee Natasha Owen to approve the removal of trees by B & W Tree Service for
the quoted amount of $1,500.00.
On roll call the vote was:
AYES: 4 - Trustees Chase, Geurts, Natasha Owen & Nydra Owen.
NAYS: 0
ABSENT: 1 - Trustee Robles.
There being 4 affirmative votes, the motion carried.
B. Drainage:
President Pro- Tem Geurts reported that several property owners in the area where the Village would like to construct a
swale to help drain surface water would not sign an Easement Agreement for the Village to be on their property.
Therefore, the other possible solution would be for the Village to rent a jetter truck to try and break up any blockage
and fix broken tiles (if any are found).
The amount quoted to President Pro-Tem Geurts was $145./hour plus possibly two hours of drive time. The approximate quote
was around $1,305.00 for the W. Main (also known as the Hill) project if other areas need to be done it will be an extra
expense.
Trustee Nydra Owen moved, seconded by President Pro-Tem Geurts, to approve a jetter truck to work on drain tiles on E.
Main and other possible sites as approved by President Pro-Tem Geurts, not to exceed $3,000.00
On roll call the vote was:
AYES: 4 - Trustees Chase, Geurts, Natasha Owen & Nydra Owen.
NAYS: 0
ABSENT: 1 - Trustee Robles.
There being 4 affirmative votes, the motion carried.
C. Water:
Trustee Nydra Owen reported that Well #4 possibly needs two switches replaced and would need to meet with Mike Taylor the
engineer with Farnsworth Group.
D. Health, Beautification & Welfare:
Trustee Robles absent, no report at this time.
E. Community Development:
Trustee Natasha Owen reported that she has met with Jill Noell with the Census and would like for President Pro-Tem Geurts
to sign a proclamation stating the Village will form a Complete Count Committee to educate the public on the importance of
the Census. This matter will be placed on the August agenda.
F. Police:
1. Chief Moser advised, no pricing information was available for fixing the foundation and that he will get a quote for
the fixing 1 wall seperatly and all 4 wall together. The Board also discussed possible location where the Police Department
could work out of if this building is no longer safe for them to work out of.
2. President Pro -Tem Geurts appointed Trustee Natasha Owen as Chair for the Police Committee.
G. Legal:
1. Under the advise of Attorney McGrath, Trustee Nydra Owen moved, seconded by Trustee Natasha Owen, to remove George Brawner,
Sr’s name from Tremont Savings Bank check signing pending his return to office retroactive to July 9, 2009.
On roll call the vote was:
AYES: 4 - Trustees Chase, Geurts, Natasha Owen & Nydra Owen.
NAYS: 0
ABSENT: 1 - Trustee Robles.
There being 4 affirmative votes, the motion carried.
2. The Board discussed regulations of Business Hours for a place of business geared towards juveniles. Attorney McGrath
will look up sample ordinances and send to Chief and Clerk.
3. The Board discussed 114 W. Main and that there was a report of the owner living in the upstairs. This building
was deemed inhabitable before by the Building Inspector and former Chief Copeland.
President Pro-Tem Geurts moved, seconded by Trustee Natasha Owen, to authorize Attorney McGrath to prepare a Notice of
Dangerous and Unsafe Building ordinance violation for 114 W. Main and to look up a sample arcade ordinance.
On roll call the vote was:
AYES: 4 - Trustees Chase, Geurt, Natasha Owen & Nydra Owen.
NAYS: 0
ABSENT: 1 - Trustees Robles
There being 4 affirmative votes, the motion carried.
4. The Board discussed 110 E. Boundary in that there is personal property of the owner’s on Village property.
Chief Moser will speak with the homeowner.
12. NEW BUSINESS:
President Pro-Tem Geurts moved, seconded by Trustee Chase, to approve Ordinance 05-09: an ordinance amending the village
of stanford municipal code to provide amendments relating to the creation of a sewer system.
On roll call the vote was:
AYES: 4 - Trustees Chase, Geurts, Natasha Owen & Nydra Owen.
NAYS: 0
ABSENT: 1 - Trustee Robles.
There being 4 affirmative votes, the motion carried.
Trustee Nydra Owen moved, seconded by Trustee Natasha Owen, to approve Ordinance 06-09: an ordinance making appropriations
for the corporate purposes of the village of stanford, illinois for the fiscal year beginning may 1, 2009 and ending April
30, 2010.
On roll call the vote was:
AYES: 4 - Trustees Chase, Geurts, Natasha Owen & Nydra Owen.
NAYS: 0
ABSENT: 1 - Trustee Robles.
There being 4 affirmative votes, the motion carried.
Trustee Nydra Owen moved, seconded by Trustee Chase, to adopt Ordinance 08-09: an ordinance amending the village of stanford
municipal code to provide amendments to emergency management director prerequisites.
On roll call the vote was:
AYES: 4 - Trustees Chase, Geurts, Natasha Owen & Nydra Owen.
NAYS: 0
ABSENT: 1 - Trustee Robles.
There being 4 affirmative votes, the motion carried.
The Board discussed further options for the ADA requirements for the Village Hall or purchasing a new building that will
be ADA compliant. The Board requests Officer Sanders to help Mike Boitnott take photos of the buildings.
Further discussion tabled until August.
It was the consensus of the Board to table the discussion of helping Allin Township Road District in replacing a tile just
west of the Village limits until the August meeting.
It was the consensus of the Board to table the discussion of a Corporate Banking Resolution until the August meeting.
13. MOTION TO ADJOURN @ 10:37PM
There being no further business to discuss, President Pro-Tem Geurts moved, seconded by Trustee Natasha Owen to adjourn
the meeting.
Prepared by:
Kara M. Streenz
Village Clerk/Collector
